For private-club GMs, board chairs & finance leaders
Prepare better board decisions.
Keep the record with them.
ClubGov brings scored capital intake, configurable risk review, human-reviewed board-memo drafts, and per-document AI eligibility into one governance workflow.
Pool Pump & Filtration
$52,000ClubGov workflow highlights
- Structured capital intake
- One
- Risk and scoring model
- Configurable
- AI-processing eligibility
- Per document
- Decisions and votes
- Recorded
Boards shouldn't run on email chains
and large spreadsheets.
Privacy exposure grows quietly in the background. Audit trails are retrospective at best. Every department uses a different yardstick — and “we think it's high risk”doesn't survive scrutiny.
- Email-chain decisions
- Shared-drive sprawl
- Inconsistent scoring
- Verbal risk assessments
- Retrospective audit logs
- Quietly growing PII exposure
ClubGov sits between intake and the board: a scored capital request, a club-configured risk matrix, an AI-assisted memo draft, and a recorded decision path. Human reviewers remain responsible for the analysis and vote.
Core workflow capabilities.
Configurable 3×3 Risk Matrix
Probability × consequence scoring configured to the club's approved policy and available to support an ISO 31000-informed risk discussion.
Normalized Capital Scoring
Rate requests on urgency, financial impact, member impact, risk reduction, and feasibility using a common club-approved scale.
AI-Assisted Board Memo Drafts
Draft executive summaries, financial-analysis sections, risk notes, governance checklists, and motion text from the request record for human review.
Privacy-Gated AI
Configured sensitivity tiers determine whether a document is eligible for AI processing. Clubs should validate the controls against their own privacy and data-handling requirements.
Recorded Decision History
Configured events, decisions, votes, and status changes can be retained in one history instead of a separate manual log.
Configurable Review Flags
Maintain review prompts for items such as refrigerant transitions, health-certification dates, and privacy checks. Qualified reviewers confirm applicability and deadlines.
Scored intake, plotted risk.
Capital requests use a common score and a configurable 3×3 risk matrix. The model can support an ISO 31000-informed discussion, but the club's approved policy and qualified reviewers determine the final classification and action.
Risk Classification Grid
Club-configured model| Consequence ↓ Probability → | High | Med | Low |
|---|---|---|---|
| High | CriticalRC1 | HighRC2 | MediumRC3 |
| Med | HighRC2 | MediumRC3Pool pump and filtration example | LowRC4 |
| Low | MediumRC3 | LowRC4 | LowRC4 |
Capital Requests · Q4
shared scoring scaleThree capital requests reviewed and voted in a single sitting — not distributed across multiple agendas.
AI eligibility follows document policy.
Each sensitivity tier carries an AI-processing setting. In the example below, internal and confidential documents require opt-in, while restricted documents remain off. The club defines and approves the production policy.
Classification controls do not by themselves guarantee security or compliance. Authentication, authorization, hosting, retention, AI providers, and legal requirements must be validated for each deployment.
Controlled, efficient, reviewable.
Document-Level Controls
Faster Decisions
Defensible Records
Less Manual Assembly
One subscription.
A shared governance workflow configured for board and committee roles.
- Scored capital intake
- Configurable 3×3 risk matrix
- AI-assisted board memo drafts
- Per-document privacy gating
- Recorded decision history
- Configurable review-flag library
- Decision & vote ledger
- Board and committee seat access
Configured for your committees, your charter.
Start with configurable governance patterns, then define committee structures, motion templates, scoring weights, review-flag libraries, and privacy classifications. The implementation plan, hosting model, and validation work are scoped with each club before launch.
Schedule a private governance review.
We'll walk the platform with your General Manager and Board Chair, score a sample capital request, and map privacy tiers to your club's classifications.